Invoice vs Quote

A quote proposes a price before work begins. An invoice bills for work completed or goods delivered. Keeping the two separate protects both you and your client.

Create free invoice

What a quote does

A quote estimates cost, scope, and validity period. It helps the client approve budget before you start. Quotes often include terms, exclusions, and an expiry date after which prices may change.

What an invoice does

An invoice is a payment request for agreed work or delivered goods. It should match the approved quote or contract unless you agreed to change scope in writing.

Converting quote to invoice

After client approval, reuse line items from the quote on your invoice. Change the document title, add an invoice number and due date, and send the PDF. Our quote and invoice generators use the same editor for a smooth workflow.

How to create your invoice

  1. 1. Add business details

    Enter your company name, address, and logo. These appear at the top of the invoice.

  2. 2. Add customer and line items

    Describe what you sold or the invoice vs quote services provided. Include quantity, rate, and tax where applicable.

  3. 3. Download your PDF

    Review the preview, then download a print-ready PDF to email or send to your customer.

Common mistakes to avoid

  • Missing invoice number or date, which makes tracking payments harder.
  • Unclear line item descriptions that do not match what the customer expected.
  • Forgetting payment terms or bank details, which delays payment.
  • Incorrect tax treatment for your customer location or service type.

Frequently asked questions

Can I create an invoice without an account?
Yes. You can create and download a PDF without signing up. Create an account when you want to save invoices and track them later.
Is this invoice vs quote template free?
Yes. You can customize the template and download a PDF for free.
Can I add tax to the invoice?
Yes. Add document-level tax, per-line tax, or use the GST/VAT generator for multiple tax lines.
What currency can I use?
The generator supports 30+ currencies including USD, EUR, GBP, CAD, AUD, and more.

Create free invoice

Create a professional document online and download it as a PDF. No account required to get started.

Create free invoice